{"id":3843,"date":"1958-07-01T01:00:00","date_gmt":"1958-07-01T01:00:00","guid":{"rendered":"https:\/\/www.rbc.com\/en\/about-us\/history\/letter\/july-1958-vol-39-no-7-on-preparing-a-speech\/"},"modified":"2022-11-28T13:11:40","modified_gmt":"2022-11-28T13:11:40","slug":"july-1958-vol-39-no-7-on-preparing-a-speech","status":"publish","type":"rbc_letter","link":"https:\/\/www.rbc.com\/en\/about-us\/history\/letter\/july-1958-vol-39-no-7-on-preparing-a-speech\/","title":{"rendered":"July 1958 &#8211; Vol. 39, No. 7 &#8211; On Preparing a Speech"},"content":{"rendered":"<div id=\"layout-column-main\">\n<p class=\"boldtext\">TALKING in public is not the out-of-the-way                     event it used to be for the average man. Even if a person                     is not asked to mount a platform, he can hardly expect in                     these days to avoid being called upon to speak from the floor.<\/p>\n<p> Business people are in demand to speak for their industries                     and to lead campaigns for this and that good purpose. They                     need to be able to address shareholders and employees, trade                     associations, community chest campaigners, groups of men and                     women in church and school activities, and luncheon clubs.                     It is a sign of a person&#8217;s growing stature when the number                     of his invitations to speak in public increases.<\/p>\n<p>Because of the number of occasions given a person to address                     the public it is important that he should realize the significance                     of the spoken word.<\/p>\n<p>In all democracies history is not only written with words:                     it is made with words. Most of the mighty moments affecting                     the destiny of mankind have gathered strength in obscure places                     from the talk of nameless men, and have been thrown into final                     form and given momentum by leaders who could state in common                     words the needs and hopes of men and women.<\/p>\n<p>This is not an essay about deportment on the platform, the                     use of gestures, and suchlike. It is concerned with the vitally                     fundamental element in speech making: preparation of something                     to say.<\/p>\n<h3>Private practice<\/h3>\n<p>Public speaking requires private practice: practice in vocabulary                     building, practice in managing the voice, and practice in                     talking on one&#8217;s feet. Before all these comes practice in                     orderly thinking. Whatever forcefulness or persuasiveness                     you&#8217;ll put into your speech must have behind it a charge of                     matter prepared in advance.<\/p>\n<p>This is not counsel for amateurs only. The greatest orators                     in history made careful preparation. Demosthenes, revered                     as a model of the eloquent speaker, would not rise in the                     assembly, even though importuned by the people, unless he                     had previously considered the subject under debate, and had                     come prepared to speak.<\/p>\n<p>The worthless speaker is the man with nothing ready to say                     who nevertheless can painfully constant a half hour of an                     audience&#8217;s time without profit.<\/p>\n<p>A speech has to be built. You need a foundation, a framework,                     and the edifice they support. If you put these together well,                     if what you say tells the facts relating to a problem or a                     situation in such a way that the audience can follow your                     build up without effort, and if the audience feels at the                     end of your address the way you wish it to feel, then you                     have done a good job.<\/p>\n<p>Preparation of a public talk of whatever sort requires that                     you procure authentic, up to date and interesting information                     on your subject; put this information into logical order so                     as to build toward the purpose you have in mind, and fill                     in the outline with facts, figures and illustrations.<\/p>\n<p>Preparation means that you will cover ail aspects of your                     topic. Don&#8217;t concentrate only on facts that are favourable                     to your argument. Even if you don&#8217;t express them, you must                     know what the opposition thoughts are. Are there, perhaps,                     considerations which you have left out, which tend to destroy                     the power of your argument? A good speech, with a half dozen                     strong points, may be demolished by an opponent who attacks                     the one weak point around which the speaker was not forehanded                     enough to erect defences. You may find &#8220;On Straight Thinking&#8221;                     (Monthly Letter, September 1951) of use at this stage of your                     planning.<\/p>\n<h3>Obligation to audience<\/h3>\n<p>You have an obligation to your audience. These people have                     come to hear you give your best. They expect something to                     justify their attending the meeting, They are not passively                     waiting, but are reaching out eagerly for your thoughts and                     judgments.<\/p>\n<p>The kind of speech you make must be fitting to the occasion.                     Establish the fact that your subject is important to you and                     to your audience, and never get below that level of interest.                     Slovenliness is the most contemptible of aesthetic sins.<\/p>\n<p>What is the present general feeling of your audience toward                     the proposition you intend to lay before them? Plan your speech                     so as to cover everyone&#8217;s interest, but lay special emphasis                     on the points that will appeal to those who can be swayed                     to your way of thinking.<\/p>\n<p>Don&#8217;t depend too greatly upon the inspiration you will draw                     from your audience when you rise to give your address. Write                     the inspiration into your speech so as to animate your audience.<\/p>\n<p>The positive approach to avoiding danger is to come to the                     audience in terms of the audience&#8217;s interest vividly expressed.                     The rule applies in speech-making as in all other activities                     involving public relations: think, speak and act in terms                     of the people&#8217;s interests.<\/p>\n<p>&#8220;We must try to imagine what questions the audience would                     ask if we were seated across a desk or table from them, and                     to answer those questions in the course of our address. This                     weaving of answers into the speech as we write it is what                     makes the difference between talking &#8220;with&#8221; and not &#8220;to&#8221; our                     audience.<\/p>\n<p>When you come to this task of preparing a speech in terms                     of the experience of the audience, reconcile yourself to the                     fact that you may have to leave out some of your more brilliant                     passages. They may seem colourful to you, but they do not                     belong in the speech unless you can truthfully say they are                     important to the audience.<\/p>\n<h3>Have a purpose<\/h3>\n<p>The first requirement of speech-making is, of course,                     to have something to say. This does not mean merely something                     that may be said; it means something that must be said, something                     that presses uncomfortably on the mind until it is uttered.                     Says Ethel Cotton in Keeping Mentally Alive, a book still                     readable after 27 years in print: &#8220;The great need in public                     speech is not more elaborate technique, but more consideration                     as to the value of the thoughts to be presented.&#8221;<\/p>\n<p>The speaker must know the task that has been set him and                     how far it is his duty to carry the audience. The question                     he needs to answer is not primarily &#8220;what am I to say?&#8221; but                     &#8220;why?&#8221; Why have I been invited to speak? What special knowledge                     or experience have I to pass along to these people?<\/p>\n<p>You may not want to sell an article, or win a vote, or organize                     a society, but unless you have set a target for yourself,                     established some way in which you want your audience to react,                     your speech will lack vitality.<\/p>\n<p>Just as soon as you give your promissory note to the organizer                     of a meeting, you place yourself under obligation to consider                     all these points.<\/p>\n<h3>From beginning to end<\/h3>\n<p>There are, as a wise man said centuries ago, three parts                     to a speech: beginning, middle and end. This may, seem obvious,                     but really it is a principle sadly neglected.<\/p>\n<p>You use the introduction to warm up your audience to the                     purpose of your address. In the body of your speech you present                     and develop the facts upon which your thesis rests. The conclusion                     is the place and time to lead the audience to accept your                     viewpoint and, perhaps, to act on your proposals.<\/p>\n<p>What you say in your opening sentences should attract favourable                     attention, arouse interest, and lead without interruption                     into the main part of your speech.<\/p>\n<p>Don&#8217;t use the introduction to excuse or apologize. You&#8217;ve                     heard speakers apologize for everything ( for being there,                     for presuming to talk on the subject, for not being prepared                     properly ). If you have nothing to say that is worth listening                     to, don&#8217;t speak. If you have something to say, get right                    into  it.<\/p>\n<p>Be modest, by all means, but don&#8217;t belittle your audience.                     If you start by saying that you were pushed into speaking,                     or were called upon because someone else didn&#8217;t come, or were                     shanghaied in spite of your obvious lack of competence, what                     you are doing is saying that the chairman or president didn&#8217;t                     think the audience important enough to get a good speaker.<\/p>\n<h3>Body of the speech<\/h3>\n<p>It is not enough to make a faultless start. You are not                     like royalty, to lay a corner stone and go home to lunch,                     leaving others to complete the edifice.<\/p>\n<p>Having caught the attention of the audience you must hold,                     impress, convince and direct. Here, in the body of your speech,                     is its meat.<\/p>\n<p>If you are making an annual address to shareholders, a safety                     talk to Boy Scouts, a booster talk at a service club, or any                     other speech to any body of people, there is a principle to                     guide you. You are not called upon to stampede your audience                     by use of brilliant rhetoric, but to increase the understanding                     and comprehension of your hearers so that they will move along                     with you in the way you wish to go.<\/p>\n<p>The sequence of your material should have a forward movement.                     Your speech should have vivacity. You cannot secure that by                     forgetting yourself and thinking only of your subject, or                     by applying lessons in imitative elocution. You can do it                     by building it into your address as you write it, and staying                     awake every second of your appearance before your audience.                     Show intense interest in your subject and what you say about                     it. From this will follow animation and physical earnestness.<\/p>\n<p>Vary your pace. If your style is inclined to be slow or,                     as authors say of a certain manner of composition, pedestrian,                     try writing an occasional paragraph made up of short sentences                     and sharp words. If you tend to speak too fast for easy audience                     comprehension, inject some sentences of more resonant sort                     to slow you down.<\/p>\n<p>Stick to the point. Any digression or needless detail will                     weaken your power of conviction, besides making your talk                     tiresome. The shorter the time allowed for your address, the                     more ruthless you must be in cutting out attractive but unnecessary                     particulars.<\/p>\n<h3>Conclusion of the speech<\/h3>\n<p>The conclusion is your great moment. Here you and your audience                     reach the point for which you set out together.<\/p>\n<p>Don&#8217;t leave your audience in mid air; come in for a graceful                     landing; make an effective stop.<\/p>\n<p>The danger at this point is that a speaker will undo all                     the good wrought in his address by dragging in new or irrelevant                     material, or by indulging in a witless anticlimax. So often                     one hears a fine speech well delivered, followed by an inane                     expression of thanks for attention or a drivelling apology                     for lengthiness.<\/p>\n<p>If you reject these temptations that lure you into a lingering                     death, you may sit down triumphant, leaving. the audience                     to surmise that you could have continued on the same high                     plane for another hall hour, but refrained out of modesty.<\/p>\n<h3>Elements of speech<\/h3>\n<p>In writing a speech to conform with these necessities, there                     are perhaps a half dozen desirable qualities to have in mind:                     simplicity, good language, brightness, accuracy and honesty.<\/p>\n<p>Don&#8217;t write your speech to display your scholarship. If                     your audience doesn&#8217;t understand what you seek to convey,                     your effort is futile and you look rather foolish. Ask yourself                     many times during your writing: what does that mean?<\/p>\n<p>It is not the outer sparkle that is the sign of a good speech,                     but the inner heat that kindles the sympathy of hearers.<\/p>\n<p>Use the King&#8217;s English. Dr. W. E. McNeill of Queen&#8217;s University                     described it as &#8220;English at its best, such as one would expect                     a king to use, clear and dignified, pure and undefiled, graceful,                     powerful.&#8221;<\/p>\n<p>Not all the tricks of oratory or flamboyancies of staging                     can do as much to present a truth as tan simple statement.<\/p>\n<p>Brightness cannot be given a talk by dipping into a rag-bag                     of cliches and threadbare thoughts and passing them out to                     an audience. Your address needs to contain clear-cut                     ideas that you will impress on people&#8217;s memory by your use                     of appropriate language and well-timed illustration.<\/p>\n<p>Plan to have at least one good fact and one good illustration                     under each head of your speech. The fact may be from your                     own experience or from a book: but it must be brief, clear                     and pertinent. The illustration may be grave or gay, from                     poetry or the daily paper, but it must be fitting.<\/p>\n<p>Accuracy should not be sacrificed to figure of speech or                     any other desirable accessory of your speech. Be sure that                     you know all you should know about your subject. When you                     analyze your subject in a competent manner you set up a safeguard                     against vagueness and ambiguity, the great enemies of the                     communication of ideas.<\/p>\n<p>It is a good plan to be continually taking your soundings                     during the writing of your speech. Test what you have written:                     does it correspond with the facts?<\/p>\n<p>Check what you have written against your sources. You can                     make it easier to do this if you jot down in the martin of                     your manuscript a note telling where you round quotations,                     ideas and facts. Abbreviations are handy: for example, &#8220;CYB                     126&#8221; means &#8220;I found this in Canada Year Book at page 126&#8221;:                     &#8220;ML Jun &#8217;58 3&#8221; means &#8220;I saw this in the Monthly Letter of                     June 1958 at page 3.&#8221;<\/p>\n<h3>On being persuasive<\/h3>\n<p>Persuasiveness must be built into the speech when you are                     writing it. Unless the matter is there to win people&#8217;s support,                     the manner of presentation will largely fail. You are attempting                     to reach the mind of your audience, not only its ear.<\/p>\n<p>Your speech should go beyond merely describing the course                     of action you advocate: it should arouse desire to follow                     that course. You can achieve this by expressing the purpose                     positively, creatively, and with enthusiasm.<\/p>\n<p>Here is a skeleton upon which you may erect an address:                     (1) show that a problem exists or that a situation needs correction;                     (2) explain the essential elements of the problem or the various                     aspects of the situation; (3) tell about the failure of previous                     attempts; (4) show why your solution is the best one; (5)                     picture your solution in operation, including the benefits                     it will give to others and the satisfaction it will give to                     those who join in reaching it.<\/p>\n<p>Don&#8217;t forget to include a specific suggestion in your conclusion.                     Tell in definite terms the nature, place, time and method                     of the response you desire from the audience.<\/p>\n<p>It goes without saying that persuasiveness should be honest.                     In whatever area of business and society communication of                     ideas takes place there always arises the question of truth                     and validity.<\/p>\n<p>From earliest times the eloquence of persuasion has tended                     to turn men toward striving for victory at any price; it often                     falsifies directly or by innuendo or by omission; it often                     operates without reference to principles. We shall find it                     worth while in the interest of wide understanding among people                     to attack any speechmaking that plays fast and loose with                     men&#8217;s minds.<\/p>\n<h3>And now, to work<\/h3>\n<p>Some persons can dictate or write a speech without effort,                     but most of us are not so fortunate: we have to work at it.<\/p>\n<p>The easiest way to start is by blocking out roughly what                     your thoughts are on your topic. Make notes of ideas as you                     come across them. Don&#8217;t wait till the subject is ripe before                     you pluck it: pluck it and then ripen it.<\/p>\n<p>Get something down in black and white at once. Make an outline,                     if you wish, around the main headings: problem, cause, extent,                     cure. You may be assisted by the three suggested outlines                     you will find in &#8220;Writing a Report&#8221; (Monthly Letter of February                     1952).<\/p>\n<p>From that point you will find these six steps useful:<\/p>\n<p>(1) Think about the subject selected. Consider the audience                     and its previous knowledge. Make a list of all the qualities                     that will tend to touch upon the vital interests of your audience:                     profit, parental love, ambition, comfort, self-preservation,                     and other motives. How can you relate these to the topic so                     as to illustrate your viewpoint and strengthen your arguments?<\/p>\n<p>(2) Consider what you should cover in your introduction,                     in which you pinpoint your purpose; in your discussion, in                     which you make your points in an orderly and progressive way;                     and in your conclusion, in which you focus and re-emphasize                     the important points you made and appeal for the desired action.<\/p>\n<p>(3) Read widely to amplify your ideas. Read all sides of                     a question: only by doing so can you be qualified to answer                     in your address any objections that may arise in the minds                     of your audience.<\/p>\n<p>(4) Write your speech.<\/p>\n<p>(5) Revise your script. Is it complete, clear and convincing?                     Has it character?<\/p>\n<p>(6) Practise your speech on your feet against time, and                     make the necessary cuts.<\/p>\n<h3>About building material<\/h3>\n<p>Step three is most important. It is an essential condition                     of a good and fine speech that the mind of the speaker be                     acquainted with the truths of the matter he is discussing.<\/p>\n<p>By what standards should building materials be judged, and                     where are the materials to be round?<\/p>\n<p>One point of judgment is accuracy. Is your material correct                     technically? Is it up to date? Is it true not only in itself                     but in this application of it? Is it understandable by this                     audience?<\/p>\n<p>When you come to the point of consulting books, pick a few                     of the most promising authoritative texts, skim through them                     until you find the best for your purpose, and concentrate                     on that. If there are gaps between what you have at hand and                     what your outline calls for, fill them in from other books                     without allowing yourself to be lured into bypaths. If the                     subject is a progressing one, check the latest periodicals                     for developments more recent than those recorded in your books.<\/p>\n<h3>Writing the speech<\/h3>\n<p>You must put your notes into order so that as you talk your                     way through them the audience will be able to follow easily.                     Your speech needs composition as well as substance.<\/p>\n<p>If you have jotted down facts, points and illustrations                     on separate pieces of paper, all you need do is arrange these                     slips in an intelligible sequence.<\/p>\n<p>Then start writing. Use a free manner: get your thoughts                     down on paper and leave the spit and polish until later. Write                     as you would talk, for after all your written speech is merely                     an advance report of the real talk.<\/p>\n<p>How much you should write depends upon the speaking time                     allowed you, what you have to say, the nature of your subject,                     and your accustomed speed of talking. A generally accepted                     good rate for platform speaking is 125 words a minute. If                     you are allowed 25 minutes, and have enough pertinent material,                     you can use 3,125 words ( about the length of this Monthly                     Letter ).<\/p>\n<p>You don&#8217;t need to feel ashamed of having a script in front                     of you when you are speaking. Your audience will not object,                     because your thoughtfulness in preparation makes it easier                     for them to follow your address.<\/p>\n<p>Even Cicero, the great Roman orator, made it his custom                     to prepare his speeches with care, and to deliver the important                     ones from manuscript. Those who watched the political leaders                     on television during this spring&#8217;s election campaign saw men                     thoroughly practised in public speaking using written speeches,                     even though they said the same things night after night. They                     know the virtue of staying on the beam, and of making sure                     the right words are used to carry their meaning to their audiences.<\/p>\n<p>If you are to be an effective public speaker you must prepare                     your speech with the rules of speech delivery in mind. Some                     of these rules are: don&#8217;t speak in a monotone; never make                     the audience feel inferior; give an effect of rhythmic movement                     to your words; let your speech march.<\/p>\n<p>How are you going to do these things unless you have built                     them into your written speech as an integral part of the way                     you put your words and sentences together?<\/p>\n<p>The preparation of a speech is simple, when it is done in                     this orderly way. Compared with the elaborate counsels of                     the books on rhetoric, how trivial these hints are! But for                     most men and women, not seeking to be orators but to communicate                     their ideas, they are enough.<\/p>\n<\/div>\n","protected":false},"author":79,"featured_media":0,"template":"","categories":[1],"rbc_letter_theme":[],"rbc_letter_year":[38],"class_list":["post-3843","rbc_letter","type-rbc_letter","status-publish","hentry","category-uncategorized","rbc_letter_year-38"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>July 1958 - Vol. 39, No. 7 - On Preparing a Speech - RBC<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rbc.com\/en\/about-us\/history\/letter\/july-1958-vol-39-no-7-on-preparing-a-speech\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"July 1958 - Vol. 39, No. 7 - On Preparing a Speech - RBC\" \/>\n<meta property=\"og:description\" content=\"TALKING in public is not the out-of-the-way event it used to be for the average man. 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